Podium Presentation Guidelines

To allow more authors an opportunity to present their work during live/synchronous sessions, all oral presentations will be 5-minute “lightning talks”. 

Oral session organization:

Oral sessions will be live/synchronous sessions taking place between 11 AM and 2:30 PM EDT on August 5-7, 2020.  Each session will last 90 minutes.  You are expected to attend the entire session if you are able. 

The oral sessions will be structured such that four speakers each talk on a related topic, with a live/synchronous Q/A period (approx. 10 mins) available for discussion after each group.  Each session will consist of three blocks of talk/discussion, for a total of 90 minutes.

Whether you are able to attend the live session or not, you must pre-record a version of your talk and upload it to a dropbox no later than August 1, so that your talk can be played live (by the session moderators) in case of technical difficulties or other issues that prevent your live participation.  Additional details for file upload will be provided at a later date.

All oral sessions will be recorded and available for conference attendees to stream at a later time point.  This will allow individuals who were unable to attend the live session to see the content.

Enhanced discussion options:

ASB will provide moderated discussion boards to facilitate chat-based discussions on various topics including that of your talk. We hope that you participate in these discussions!  Links and invitations to the discussion boards will be provided on the conference website at a later date.

Lightning talk preparation instructions:

What is a lightning talk?  It is a brief presentation format that is common in computer science and similar conferences.  Here are some tips for creating a great talk (borrowed from the SB3C conference site):

●  Limit the number of slides you use (we recommend no more than 5 – E.g. title slide, motivation, data/results, conclusion)
●  Get to your point quickly.  5 minutes is approx. 250 words.  Try writing it out.
●  Be sparing with text – pictures, videos, etc. are always helpful.
●  Focus on a single idea (or 2-3 at the most)
●  Have a strong hook – you need to grab the audience’s attention quickly
●  Don’t get bogged down in the details.  Those sorts of questions are perfect for a chat-based or offline discussion where you can point people to additional resources/detail.
●  Have fun and be creative!
●  Make it easy for people to contact you for more questions.

Pre-recorded video format and instructions:

Use Zoom or another capture program to pre-record your lightning talk.  This will be a back-up that we use in case of technical difficulties, or if you are unable to attend the live/synchronous session for some reason.

Technical specifications:

●  Total file format should be no larger than 30 MB.
●  Files should be saved as an MP4.
●  Save your file with the following naming scheme: Session_AbstractID_LastName.mp4

Recording tips:

●  Put your face into the recording.  Nobody really wants to watch a talk when the speaker is a ghost.  This keeps it personal.
●  Be expressive and pretend you’re talking to a real audience when you make your recording.

Tutorials for recording a presentation:

●  Webcam & Powerpoint (also see Directions from Microsoft)
●  Webcam & Zoom
●  Webcam & Zoom/Google Slides
●  Smartphone camera & Google Slides

Additional resources, tips, and tricks for this format:

●  The lightning talk phenomena: some tips & tricks for presenting
●  Giving lightning talks
●  On lightning talks